Law firm Cooley recommends several proactive steps in the context of CDC guidelines to deal with business disruptions, such as allowing remote work, sanitizing work spaces, forming a response plan, and more

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Proactive Steps for Employers to Take in Light of the Coronavirus (COVID-19) Outbreak

Dealing with Business Disruptions – Law firm Cooley recommends several proactive steps in the context of CDC guidelines to deal with business disruptions, such as allowing remote work, sanitizing work spaces, forming a response plan, and more

Summary:

Cooley Law Firm published in March 06, 2020 several work steps that would help companies deal with business disruptions brought about by the COVID-19 virus, including consulting closely with guidelines coming from the CDC, allowing remote work, sanitizing work spaces, and forming an appropriate outbreak response plan. Summary recommendations include:
  • Comply with CDC Guidelines – Appoint coordinator or team who regularly checks guidelines from U.S. Centers for Disease Control and Prevention (CDC), forms responses, communicates and applies them to the workplace
  • Outbreak Response Plan – Create infectious disease outbreak response plan specific to COVID-19 that minimizes exposure to risk while maintaining business operations, is flexible and consistent to applicable law and public health recommendations, and test the plan for any gaps
  • Limit Non-Essential Travel – Notify employees through writing, getting their acknowledgement to curtail non-essential business travel and limit personal travel to Level 2 and 3 countries with “precaution” and “avoid” advice from CDC, and their understanding to work from home and demonstrate they are symptom-free before returning to workplace
  • Conduct Meetings Online – Cancel large meetings and events, or reschedule and conduct them online through videoconferencing software, while asking employees to exercise caution when attending non-work related events
  • Workplace Sanitation and Safety – Email employees and display posters about proper hygiene, limit visitors to worksites or ask them to verify if they had been potentially exposed to COVID-19, and routinely clean workspaces
  • Handling Sick Employees – Instruct potentially-exposed employees to stay home, respond swiftly but carefully by informing employees and relevant public authorities of possible exposure without disclosing identities (to other employees), and take steps to decontaminate or temporarily shut down workplace
  • Manage Absenteeism and Productivity – Expect increased absenteeism and requests to work from home, identify jobs that cannot be done remotely, be clear that work-from-home arrangements are temporary, ask employees to accurately record hours worked, reimburse related online work expenses, and ensure IT systems can handle increase in load and company information is secured
For the full details on the article published by Cooley Law Firm, see their post at: https://www.cooley.com/news/insight/2020/2020-03-06-proactive-steps-for-employers-to-take-in-coronavirus-covid19-outbreak
Company: Cooley
Categories: Facilities and workspaces, People and culture, Remote work, Strategy

Original publication date: March 6, 2020

Date last updated: April 3, 2020